Careers

We actively recruit legal secretaries into all areas of Matheson Ormsby Prentice. We also seek secretaries and PA's from many other industries, including banking, finance, insurance, accountancy and consultancy firms.

If you have excellent technical skills, and are flexible, professional and enjoy working as part of a team, then we are interested in discussing a career at Matheson Ormsby Prentice with you.

Key areas of responsibilities include:

• Dictaphone typing
• Administration - arranging meetings, booking conferences, travel management, booking taxis, video conferencing, conference calls, booking meeting rooms, lunches and dinners.
• Telephone - dealing with clients in fee earner's absence
• Diary management - keeping diaries up to date to give a true reflection of meetings/appointments/conference calls for the day
• Expenses - claiming of expenses, instruction dockets
• Courier - delivery to/from courier hub
• Faxes / Photocopying
• Anti-Money Laundering procedures
• Briefs - preparing briefs for Counsel if working in Litigation area
• Billing - preparing draft bills, producing billing guides, preparing Excel narratives for each bill etc.
• Filing - Electronic and Paper filing
• PowerPoint presentations
• Excel spreadsheets
• Ensuring firm’s billing and CRM databases are kept up to date
  

Experienced secretaries should be highly proficient in MS Word with excellent typing speeds; have the ability to work under pressure and to meet deadlines; have a good knowledge of MS Excel and MS PowerPoint. We require our secretaries to have a can-do attitude and to be client-focused team players.